For Hosts
Check in
Tots Parties meet downstairs on our ground floor. All food, beverages, cake, and other party items can be left on the PreK floor where your Tots parties coaches will be happy to assist you. Restrooms are available on the same floor.
Kids' Parties check in at the office on the second floor of the building (most parents come 15-20 minutes before the start of their party). Bring all food, beverages, cake, and other party items to the office. Our office staff will bring everything into the party room when it’s available.
Things you need to provide
We provide compostable tableware including cups, plates, napkins, and utensils. You will be expected to provide anything else you might need including but not limited to: food, beverages, candles, matches, serving dishes and utensils, and a cake knife. Please note that alcohol is not to be present or consumed at AcroSports.
Food Delivery
We recommend having your food delivered 15-20 minutes before the end of your time on the floor. We generally recommend ordering pizza from Cybelle’s Front Room on 9th Ave. Cybelle’s frequently delivers to our parties and knows exactly where to drop the food off. If you are ordering food from elsewhere, please direct them to the bottom floor through the first entrance.
Where to meet your guests
Tots Parties: All of your guests will be directed to meet downstairs on the very bottom floor of the building - they should enter through the bottom level brown door on the ground level of our gym. We will have waivers available for them to sign.
Kids Parties: All of your guests will be directed to meet in the grandstands on the third floor of the building - they should enter through the double glass doors on the second level of our gym. They can sign our waiver online ahead of time here.
Starting the party
Our party coaches will greet your party in the food area and lead your guests to the PreK floor of the gym at the appropriate time. After a brief orientation and safety speech, guests will enjoy free play on the gym floor.
Play time
Free play will last for 1 hour and 15 minutes and will consist of free play supervised by your party coaches. Please note that kids under 3 years old require a parent on the floor with them. As playtime comes to a close, our coaches will gather your guests for a final “Happy Birthday” on the floor. They will then direct your guests to the dining area.
Cake Time
You will have 45 minutes to enjoy your snacks and cake in the dining area. AcroSports offers use of a refrigerator and provides two dining tables (each 8’ long) and a serving table. All of our tables are covered in colorful oilcloth tablecloths. Our tables and room are brightly colored, but if you're looking to add decoration, we recommend bringing tablecloths or table decorations to match your theme. There is a bathroom located just across the hallway. When you're in the dining area, the time is yours - our parties coaches will help set up the tables and things you bring, but food prep and serving are not included.
Please note that our party room is on the smaller side and with limited time, your party will go by very quickly. Because of this, we generally recommend limiting decorations and set up. The less you have, the smoother your party will go.
Dine and Dash
Our friendly office staff will notify you when you are ten minutes from the end of your time in the party room. Once your time in the room completes, we will take care of cleaning up so that you can grab your stuff and go.
For Guests
Where to park
Street parking is typically your best option. Parking is also available at the Kezar Lot, entrance on Stanyan at Beulah; or at UCSF Millberry Union Public Garage, Irving at 3rd Avenue.
Where to meet your hosts
Tots Parties: Enter into the building through the bottom door closest to the loading zone.
Kids Parties: Enter into the building through our double glass doors on the second level. Go into our office if you need to sign our waiver, or head up to our third floor to meet your hosts and other guests.
Who to bring
Please keep in mind that we have strict limits for our guest counts, so check in with your party hosts to see if siblings can or cannot be accommodated.
Sign our waiver
If you haven't signed our waiver online, paper waivers should be available on the party floor. Please sign a waiver for all participating guests. You don’t need to sign our waiver if you’ve done so within the past year, or if you’re a current student with us.
What to wear
Guests should wear appropriate gym attire: leggings and t-shirts, leotards, or sweatpants. Children wearing dresses or skirts should also wear leggings or footless tights. Guests will be taking off their socks and shoes. Note: Our AcroSports grip socks are allowed on the floor.
